Terms of Service - EMA Mail Import Tools

Last Updated: May 11, 2026

Agreement to These Terms

By granting admin consent to the EMA MailImport Tools app registration in your Microsoft Entra tenant, or by installing or running any component of EMA MailImport Tools, you agree to these Terms of Service on behalf of yourself and the organization you represent.

If you do not agree to these terms, do not grant consent and do not use the software.

Definitions

• "Software" means the EMA MailImport Tools PowerShell module, the associated multi-tenant Microsoft Entra ID app registration, and all files, scripts, libraries, and documentation distributed with them.
• "ARTEC" means ARTEC IT Solutions GmbH, the publisher of the Software.
• "You" / "Administrator" means the IT administrator or organization that installs, configures, or runs the Software.
• "EMA" means the EMA Cloud or EMA On-Premise archiver your organization is using, which is the sole intended destination for email data processed by the Software.
• "Authorized Mailbox" means a mailbox for which you hold explicit, documented authorization from both the mailbox owner and the administrator to perform a migration.

License Grant

Subject to your compliance with these Terms, ARTEC grants you a limited, non-exclusive, non-transferable, non-sublicensable license to install and use the Software solely for the purpose of migrating email data into EMA within your own organization or, if you are a service provider, within a customer's organization for which you have been engaged to perform that migration.

No other use is licensed.

Permitted Use

You may use the Software only to:

• Read and export email messages from Authorized Mailboxes for which you hold the appropriate permissions.
• Import those messages into an EMA system that you operate or administer.

Every other use is prohibited unless ARTEC has given explicit written permission.

Prohibited Uses

You must not:

• Access unauthorized mailboxes. Do not use the Software to read, export, or otherwise process email from any mailbox for which you do not hold explicit authorization from the mailbox owner and the relevant tenant administrator.
• Import data you are not entitled to migrate. Do not use the Software to process email belonging to individuals or organizations who have not consented to the migration, or where the migration would violate applicable law, contractual obligation, or data protection regulation.
• Reverse engineer or decompile. Do not reverse engineer, decompile, disassemble, or attempt to derive the source code of any compiled component of the Software, except to the extent that applicable law expressly permits such activity and cannot be excluded by contract.
• Tamper with or circumvent security controls. Do not modify, patch, or bypass any authentication, authorization, throttling, or rate-limiting mechanism built into the Software.
• Separate or extract components. Do not extract, isolate, or use individual components of the Software—including bundled libraries, helper assemblies, or configuration files—independently of the Software as a whole.
• Reuse third-party components. The Software is distributed with third-party open-source and commercial libraries. Their inclusion does not grant you any additional rights beyond what is needed to run the Software as an integrated whole. Do not reuse, redistribute, or sublicense those components separately without reviewing and complying with each component's own license terms.
• Redistribute or resell. Do not distribute, sell, rent, lease, or sublicense the Software or any portion of it without ARTEC's written consent.
• Remove notices. Do not remove, alter, or obscure any copyright, trademark, or attribution notice contained in or accompanying the Software.

Administrator Responsibility

You are solely responsible for:

• Ensuring you have the legal right and organizational authority to migrate each mailbox you process.
• Obtaining any required consent from mailbox owners, works councils, data protection officers, or other stakeholders before running a migration.
• Safeguarding the client secret, certificate, and any access tokens used to authenticate the Software. ARTEC never receives or has access to these credentials.
• Securing the local output files produced by the migration.
• Complying with all applicable laws and regulations, including GDPR, local labor law, and any contractual data-handling obligations, in connection with the migration.

Third-Party Services

The Software interacts with the Microsoft Graph API, which is operated by Microsoft Corporation. Your use of Microsoft's services is governed by Microsoft's own terms of service, acceptable use policy, and privacy documentation. ARTEC is not responsible for the availability, behavior, or policies of any Microsoft service.

Intellectual Property

The Software, including all source code, compiled binaries, documentation, and associated materials, is and remains the intellectual property of ARTEC IT Solutions GmbH. Nothing in these Terms transfers any ownership right to you. All rights not expressly granted are reserved by ARTEC.

Third-party components distributed with the Software remain the property of their respective owners and are subject to their respective open-source or commercial licenses. A list of third-party components and their licenses is available in the THIRD-PARTY-NOTICES file distributed with the Software.

Disclaimer of Warranties

The Software is provided "as is" and "as available" without warranty of any kind. To the fullest extent permitted by applicable law, ARTEC disclaims all warranties, express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement.

ARTEC does not warrant that the Software will be error-free, uninterrupted, or compatible with any particular version of Microsoft 365 or PowerShell. Migration results should always be verified by the administrator.

Limitation of Liability

To the fullest extent permitted by applicable law, ARTEC shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of data, loss of profits, or business interruption, arising out of or related to your use of the Software, even if ARTEC has been advised of the possibility of such damages.

In any case, ARTEC's total aggregate liability arising from or related to these Terms shall not exceed the amount you paid for the Software license in the twelve months preceding the event giving rise to the claim.

Changes to These Terms

ARTEC may revise these Terms at any time. Updated Terms will be published with a new effective date. Continued use of the Software after the effective date of updated Terms constitutes acceptance of those Terms. If you do not accept the updated Terms, you must cease using the Software and revoke the admin consent granted to the app registration in your tenant.

Governing Law and Jurisdiction

These Terms are governed by the laws of the Federal Republic of Germany, without regard to its conflict-of-law rules. The exclusive jurisdiction for any dispute arising from or related to these Terms shall be the courts of competent jurisdiction in Germany, unless mandatory consumer or local law in your jurisdiction requires otherwise.

Contact Us

If you have any questions about these Terms of Service and you are a customer in Europe, the Middle East, Africa, or the Asia-Pacific region, please contact us at:

ARTEC IT Solutions GmbH
Robert-Bosch-Str. 38
61184 Karben
Germany
Email: info@artec-it.com
Phone: +49 6039 91540

Customers in the United States, Canada, or the Americas are kindly requested to contact us at:

ARTEC IT Solutions USA
800 Battery Ave SE, Suite 300
Atlanta, GA 30339
United States
Email: info@artec-it.com
Phone: +1-855-ARTECIT (+1-855-278-3248)